Audience: Agile teams
Overview: Is there confusion on your team about who is responsible for backlog refinement or for running standups or joining retrospectives?
The team will be matching responsibilities to roles and moving cards on a virtual notes board collaboratively. This activity will uncover differences in understanding and also create common understanding and alignment in terms of roles and responsibilities.
Create a new Trello Board and add columns to it:
Now you want to start creating Trello cards capturing responsbilities for each role. List them under the role they are associated with.
You can use the basics from Scrum guide for all the roles and then add custom cards based on what people tell you the issues were with their teams. Each team will be slightly different.
Keep adding cards until you have listed responsibilities for each team member.
Gain agreement from people holding the roles in question, for example, the Product Owner and Dev Manager. You can do this through a virtual meeting, screenshare, or even email/chat, depending on what suits your team.
If there are important responsibilities that no one claims, create cards in the backlog column.
Now move ALL cards under the various roles to your backlog column, so you have one list of all responsibilities across the team (or at least across the group of people you want to include in the "whose role is it anyway" exercise.
The Board is now ready to be shared/used with the group.
Gather your team together and share your screen. Review each card and ask the team to match the responsibility to the role.
Discuss answers in more detail as appropriate for your team. This exercise will help clarify overlaps or gaps, and instead of having a manager/individual decide what makes sense, the group will decide.
You will have better buy-in to the end result. You will have clear responsibilities going forward. You will have happier team members.
This can work as an online meeting or in person.
Find out more about agile coach Heidi here: https://www.linkedin.com/in/heidiaraya